As Amended
SEC. 25-3-41. Traveling expenses of state officers and employees; travel services by commercial travel agency.
(1) When any officer or employee of the State of Mississippi, or any
department, agency or institution thereof, after first being duly authorized,
is required to travel in the
performance of his official duties, such officer or employee shall
receive as expenses for each mile actually and necessarily traveled, when
such travel is done by a privately owned automobile or other privately
owned motor vehicle, the mileage reimbursement rate allowable to federal
employees for the use of a privately owned vehicle while on official travel.
(2) When any officer or employee of any county or municipality, or of
any agency, board or commission thereof, after first being duly authorized,
is required to travel in the performance of his official duties, such officer
or employee shall receive as expenses Twenty Cents (20¢) for each
mile actually and necessarily traveled, when such travel is done by a privately
owned motor vehicle; provided, however, that the governing authorities
of a county or municipality may, in their discretion, authorize an increase
in the mileage reimbursement of officers and employees of such county or
municipality, or of any agency, board or commission thereof, in an amount
not to
exceed the mileage reimbursement rate authorized for officers and employees
of the State of Mississippi in subsection (1) of this section.
(3) Where two (2) or more officers or employees travel in one (1) privately owned motor vehicle, only one (1) travel expense allowance at the authorized rate per mile shall be allowed for any one (1) trip. When such travel is done by means of a public carrier or other means not involving a privately owned motor vehicle, then such officer or employee shall receive as travel expense the actual fare or other expenses incurred in such travel.
(4) In addition to the foregoing, a public officer or employee shall
be reimbursed for other actual expenses such as meals, lodging and other
necessary expenses incurred in the course of such travel, subject to limitations
placed on meals for intrastate and interstate official travel by the Department
of Finance and Administration, provided, that the Legislative Budget Office
shall place any limitations for expenditures made on matters under the
jurisdiction of the Legislature. The Department of Finance and Administration
shall set a maximum daily expenditure annually for such meals and shall
notify officers and employees of changes to these allowances immediately
upon
approval of such changes. Travel by airline shall be at the tourist
rate unless such space was unavailable. The officer or employee shall certify
that tourist accommodations were not available if travel is performed
in first class airline accommodations. Itemized expense accounts shall
be submitted by such officers or employees in such number as the department,
agency or institution may require; but in any case one (1) copy shall be
furnished by state departments, agencies or institutions to the Department
of Finance and Administration for preaudit or postaudit. The Department
of Finance and Administration shall promulgate and adopt reasonable rules
and regulations which it deems necessary and requisite to effectuate economies
for all expenses authorized and paid pursuant to this section. Requisitions
shall be made on the State Fiscal Officer who shall issue his warrant on
the State Treasurer. Provided, however, that the provisions of this section
shall not include agencies financed entirely by federal funds and audited
by federal auditors.
(5) Any officer or employee of a county or municipality, or any department, board or commission thereof, who is required to travel in the performance of his official duties, may receive funds prior to such travel, in the discretion of the administrative head of the county or municipal department, board or commission involved, for the purpose of paying necessary expenses incurred during such travel. Upon return from such travel, the officer or employee shall provide receipts of transportation, lodging, meals, fees and any other expenses incurred during the travel. Any portion of the funds advanced which is not expended during the travel shall be returned by the officer or employee. The Department of Audit shall adopt rules and regulations regarding advance payment of travel expenses and submission of receipts to ensure proper control and strict accountability for such payments and expenses.
(6) No state or federal funds received from any source by any arm or agency of the state shall be expended in traveling outside of the continental limits of the United States until the governing body or head of the agency makes a finding and determination that the travel would be extremely beneficial to the state agency and obtains a written concurrence thereof from the Governor or his designee and the Department of Finance and Administration.
(7) Where any officer or employee of the State of Mississippi, or any department, agency or institution thereof, or of any county or municipality, or of any agency, board or commission thereof, is authorized to receive travel reimbursement under any other provision of law, such reimbursement may be paid under the provisions of this section or such other section, but not under both.
(8) (a) The Department of Finance and Administration may contract with
one or more commercial travel agencies, after receiving competitive bids
or proposals therefor, for such travel agency or agencies to provide *
* * necessary travel services for state officers and employees. However,
the administrative head of each state institution of higher learning may,
in his discretion, contract with a commercial travel agency to provide
necessary travel services for all academic officials and staff of the university
in lieu of participation in the state travel agency contract. Any such
decision by a university to contract with a separate travel agency shall
be approved by the
Commissioner of Higher Education and * * * the Executive Director of
the Department of Finance and Administration.
(b) Before executing a contract with one or more travel agencies, the Department of Finance and Administration shall advertise for competitive bids or proposals once a week for two (2) consecutive weeks in a regular newspaper having a general circulation throughout the State of Mississippi. * * * If the department determines that it should not contract with any of the bidders initially submitting proposals, the department may reject all such bids, advertise as provided herein and receive new proposals before executing the contract or contracts. The contract or contracts may be for a period not greater than three (3) years, with an option for the travel agency or agencies to renew the contract or contracts on a one-year basis on the same terms as the original contract or contracts, for a maximum of two (2) renewals. After the travel agency or agencies have renewed the contract twice or have declined to renew the contract for the maximum number of times, the Department of Finance and Administration shall advertise for bids in the manner required by this section and execute a new contract or contracts.
(c) Whenever any state officer or employee travels in the performance of his official duties by airline or other public carrier, he shall have his travel arrangements handled by such travel agency or agencies.
SOURCES: Codes, 1942, § 4061-01; Laws, 1950, ch. 448, § 1; Laws, 1958, ch. 335; Laws, 1962, ch. 491; Laws, 1970, ch. 400,§ 1; Laws, 1974, ch. 303; Laws, 1978, ch. 487, § 1(1); Laws, 1980, ch. 502; Laws, 1984, ch. 488, § 169; Laws, 1985, ch. 455, § 5; Laws, 1986, ch. 500, § 2; Laws, 1990, ch. 320, § 1; Laws, 1994, ch. 612, § 1; Laws, 1998, ch. 571, § 1; Laws, 2000, ch. 581, § 1; Laws, 2001, ch. 440, § 1, HB 523, eff from and after Jan. 1, 2001.
PREVIOUS VERSIONS: Pre-2001