As Amended
SEC. 25-60-1. [Repealed, effective July 1, 2006] Local Government Records Committee.
There is hereby created the Local Government Records Committee. The committee shall be composed of the following members: the Attorney General, or his designee; the State Auditor of Public Accounts, or his designee; the Chairman of the State Tax Commission, or his designee; the Director of the State Department of Archives and History, or his designee; a representative from each of the following organizations, to be designated by the head of each organization for a term of two (2) years with a limit of not more than two (2) terms: the Family Research Association of Mississippi, Inc., the Mississippi Association of Supervisors, The Mississippi Bar, the Mississippi Chancery Clerks' Association, the Mississippi Circuit Clerks' Association, the Mississippi Historical Society, the Mississippi Municipal Association, the Mississippi Sheriffs' Association, the Mississippi Superintendents of Education Association, the Mississippi Tax Assessors' Association and the Mississippi Tax Collectors' Association; and one (1) resident of this state appointed by the Governor for a term of two (2) years with a limit of not more than two (2) terms. The Director of the Department of Archives and History shall be chairman of the committee. Members of the committee shall receive per diem as provided in Section 25-3-69, and shall be reimbursed for necessary expenses and travel as provided in Section 25-3-41.
It is the duty of the committee to review, approve, disapprove, amend or modify records control schedules submitted by participating counties and municipalities for the disposition of records based on administrative, legal, fiscal or historical value. Such records control schedules, once approved, shall be authoritative and directive, and shall have the force and effect of law. The committee shall also have the authority to approve leases by participating counties and municipalities of record storage areas for the deposit of records. After the committee has been appointed, such counties and municipalities shall not lease additional space for records storage or renew existing leases for that purpose without the approval of the committee.
It is the duty of participating counties and municipalities to cooperate with the committee in complying with the provisions of this section. Each participating county and municipality shall establish and maintain an active and continuing program for the management of its records and shall submit to the committee recommended retention schedules for records in its custody.
Any county may, by resolution spread upon the minutes of the board of supervisors, exempt itself from the requirements imposed by this section.
The committee is authorized to promulgate any rules and regulations necessary to implement the authority granted to it in this section.
This section shall be repealed on July 1, 2006.
SOURCES: Laws, 1996, ch. 537, Sec. 1, eff from and after July 1, 1996 and shall stand repealed on July 1, 2006
1997 Amendment:
SECTION 1. Section 25-60-1, Mississippi Code of 1972, is amended as follows:
25-60-1. There is hereby created the local Government Records Committee. The committee shall be composed of the following members: the Attorney General, or his designee; the Secretary of State, or his designee; the State Auditor of Public Accounts, or his designee; the Chairman of the State Tax Commission, or his designee; the Director of the State Department of Archives and History, or his designee; a representative from each of the following organizations, to be designated by the head of each organization for a term of two (2) years with a limit of not more than two (2) terms: the Family Research Association of Mississippi, Inc., the Mississippi Association of Supervisors, The Mississippi Bar, the Mississippi Chancery Clerks' Association, the Mississippi Circuit Clerks' Association, the Mississippi City Clerks' Association, the Mississippi Historical Society, the Mississippi Municipal Association, the Mississippi Sheriffs' Association, the Mississippi Superintendents of Education Association, the Mississippi Tax Assessors' Association and the Mississippi Tax Collectors' Association; and one (1) resident of this state appointed by the Governor for a term of two (2) years with a limit of not more than two (2) terms. The Director of the Department of Archives and History shall be chairman of the committee. Members of the committee shall receive per diem as provided in Section 25-3-69, and shall be reimbursed for necessary expenses and travel as provided in Section 25-3-41.
It is the duty of the committee to review, approve, disapprove, amend or modify records control schedules submitted by municipalities, municipal courts and participating counties * * * for the disposition of records based on administrative, legal, fiscal or historical value. When the Mississippi Supreme Court designates the Department of Archives and History as the records management agency for courts, it is the duty of the committee to review, approve, disapprove, amend or modify records control schedules submitted by justice, county, circuit and chancery courts in participating counties. Such records control schedules, once approved, shall be authoritative and directive, and shall have the force and effect of law. * * *
It is the duty of municipalities and participating counties * * * to cooperate with the committee in complying with the provisions of this section. Each municipality and participating county * * * shall establish and maintain an active and continuing program for the management of its records and shall submit to the committee recommended retention schedules for records in its custody.
Any county may, by resolution spread upon the minutes of the board of supervisors, exempt itself from the requirements imposed by this section.
The committee is authorized to promulgate any rules and regulations necessary to implement the authority granted to it in this section.
This section shall be repealed on July 1, 2006.
SOURCE: 1997 Laws, Chapter 452, Sec. 1, SB2770, Effective July 1, 1997.